The Catholic University of America

Faculty and Adjunct Professors
Planning your course

Timeline - refer to Academic Calendar

10 weeks before start of semester

-or, if summer, 8 weeks before summer term

Submit required textbook information -"adopt" online 
2-4 weeks before start of semester  Share draft syllabus with students
By start of semester  Submit syllabus on syllabus repository
1 week before start of semester Release Blackboard course to students
Add/drop date Reconcile your Blackboard roster with your official Cardinal Station roster
Last class session Students will receive links to online evaluations - encourage them to complete these
See Academic Calendar Submit Grades for graduating students via Cardinal Students
See Academic Calendar Submit Grades for continuing students via Cardinal Students


The University has guidelines for syllabi contents and structure. Please follow the template when developing your own syllabus.

Please upload your course syllabus to the syllabus repository, using your CUA login and password. Syllabi are kept on file in the LIS Main Office, so please send us the final. Let us know if you need assistance locating or creating syllabi.  

Plan on providing timely appropriate feedback to your students on each assignment, as that's an essential part of students' learning.


Your Blackboard site for your class will be set up by Technology Services. You will be responsible for any customization of your site. Log on with your CUA network name (the login you use for your e-mail and to access computers on campus). 

Students expect courses to have a Blackboard site. If you do not plan to use Blackboard you must consult with the chair about alternatives. Also, it must be clearly indicated in your syllabus that Blackboard will not be used.

Course Creation

Courses are created automatically in Blackboard for each course taught at CUA. All courses listed in Cardinal Students have a corresponding Blackboard Course.

You will be responsible for any customization of your site. Log on with your CUA network name (the login you use for your email and to access computers on campus). For guidance, see Blackboard resources.

Courses will be created one semester prior to teaching after Add/Drop

Creation schedule is as follows:


Course Creation Date

Term Course Offered

Nov 25, 2014

Spring 2015

Feb 10, 2015

Summer 2015

June 5, 2015

Fall 2015

September 15, 2015

Spring 2016

Feb 10, 2016

Summer 2016


All students who have registered for a course in CardinalStation are automatically enrolled in the respective Blackboard course. This process can take up to 24 hours.

Students are not removed from Blackboard courses. Each instructor must review the course roster on Cardinal Students, and remove all dropped students in Blackboard and ensure that all students attending class are registered. Instructions to do so can be found here


Course Deletion

Courses are kept on the Blackboard server for two years.

Blackboard courses will be removed two years after the courses have been completed. All instructors are responsible for archiving their own courses. Instructions on archiving can be found here.
Only courses created through Cardinal Students will be deleted.

Deletion schedule is as follows:

Term Course Offered

Date Course Removed

Fall 2015

Sept. 1, 2017

Spring 2016

Feb 1, 2018

Summer 2016

June 1, 2018

Fall 2016

Sept 1, 2018

Spring 2017

Feb 1, 2019

Summer 2017

June 1, 2019

Fall 2017

Sept 1, 2019


Refer to Cardinal Students for your official class roster, as the Blackboard class roster is imported from there into Blackboard when the class site is created and once again following add/drop. New students will be added to your Blackboard site, but dropped students need to be removed by you by going to "users" and selecting those who have dropped the course and submit remove. 

Instructors must make their classes available in Blackboard before students in the class will be able to view them: Go to the Control Panel in Blackboard and select Settings, Course Availability, change setting from No to Yes and then click Submit.

Students must not edit their profiles on Blackboard. Technology Services periodically rolls back changes, so any edits they make will be lost. Students may only use their email accounts. If you do try to change a student’s email address from the default, it may revert back to, resulting in a student not receiving important announcements. Students who wish to use another email address can forward their Cardinal mail to that account. Instructions on how students can forward their CUA mail to another account, can be found on the Technogy Servies Web page.

Be aware that Blackboard maintenence is routinely conducted every Thursday from 7:00 AM – 9:00 AM and the third Sunday of every month from 7:00 AM – 2:00 PM. During these times, Blackboard might be unavailable. Keep your students informed about these interruptions and keep them in mind when scheduling assignments.

If you have any questions about Blackboard you may contact us. If Blackboard is down, contact Technology Services (202-319-5373), or Public Safety (202-319-5111) if after hours.

Blackboard and Panopto resources:  

Book Orders 

A Federal mandate requires universities to publish textbook information along with course schedules before registration opens. So, faculty are advised to order textbooks as early as possible. To comply with this mandate, please submit your textbook information (title, author, and ISBN number) via the textbook adopt form

Class roster 

It is your responsibility to check your class list in Cardinal Students after the add/drop deadline and the mid-term dates that are indicated in the Academic Calendar. If anyone is on the roster that has not attended the class by midterm, please notify the Administrative Assistant for Registrar Functions (202-319-5300). If anyone is attending the class and is not on the roster, please notify the student that they have not registered and ask them to contact the Administrative Assistant for Registrar Functions. The exceptions to this rule are students from other universities taking courses through the Consortium agreement, and alumni who are auditing the class under the Alumni Audit program.

Instructions on how to access your class roster are available in PDF here.

Commercial database access 

Faculty members who want student accounts for commercial databases (such as LexisNexis, WestLaw, Springshare, etc.) for their courses should contact the Computer Lab staff at well in advance of the beginning of the course so that User IDs and Passwords for the instructor and students can be obtained. Before each term, lab staff will send out a reminder to send in your technology requests.

Course reserves

Faculty are responsible for obtaining permission from the publishers to put material on reserve. The Office of General Counsel has extensive resources on their web site to help you in doing this: The University Libraries reserve request form has a box requiring your signature indicating you have that permission. 

One of the ways CUA Libraries help in compliance with copyright laws is by making linked or scanned articles, book chapters, and other digital materials available as electronic reserves through Blackboard. Beginning with the Fall 2010 semester, that will be the only way that materials will be available. They will scan the photocopy (or identify a licensed online source for the material), create a link to the item for your Blackboard course, and return the photocopy to you.

To ensure that all reserve materials are available to your students when they are needed, the University Libraries establish reserve request deadlines each semester. The deadline for the Fall semester is August 6th. Future dates will be published on the Adjunct Listserv. Reserve requests are processed as quickly as possible in the order in which they are received. Requests received after the deadline may not be processed before the semester begins.  For additional information, see the Libraries’ Instructions for Placing an Item on Reserve at, or contact the  Reserves Coordinator at 202-319-5060.

Guest lecturer parking

If you have a guest lecturer who will need a parking pass, please contact the LIS office five working days in advance. The parking permits for guest parking are now reused and must be returned to the office by the requester.  

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